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The Traveling Office: Organizing Your Car by Denise Landers
"I wish I had ____ with me." You fill in the blank. How many times have you been off-site, meeting with a client, only to discover you were missing a form or a brochure that would have helped you wrap up a discussion?
Whether you are in sales, real estate, consulting or a variety of other jobs, travel is usually involved. Even when you spend most of your day in an office, you still have to travel back and forth, often bringing work with you, or you might be meeting a client for lunch, and have that, "I wish I had..." comment running through your mind.
Here are some basics that would benefit everyone.
Front Seat
Calendar: Since everyone is now reachable at any time by cell phone, you would want to have a calendar handy, whether paper or electronic. If you use an electronic calendar but are not syncing with your PDA, then you can periodically print out a monthly calendar and carry that with you.
Notepad: If you have to pull over for an extended talk with a client, you want to make notes on the conversation. Do not count on storing everything in your head for later. Write it down now.
Index Cards: Carry these with you at all times. They can go in your shirt pocket, purse, briefcase, and car. Whenever something comes up that you need to do or want to remember, write it down on an index card. When you get back to the office, staple that to a full sheet of paper and place it in your Daily Action file.
Mileage Log: If you have it close at hand, you will be more likely to remember to record the miles traveled. It is so much harder to do this once a month or to recreate the data at the end of a tax year.
CDs: If you want to make good use of all the travel time, this is an opportunity to listen to recorded business books or to conference break-out sessions. On the other hand, if it is advantageous for you to relax before a meeting or while headed home, pick some music that unwinds you.
To store these materials, you might consider an auto organizer with multiple compartments, one that ties over the headrest and sits against the passenger seat. It provides easy access. When you have a passenger, you simply move it around so that it hangs in back of the seat, still within reach.
Have a zippered plastic case for extra pens, pencils, and other basic desk supplies. You do not want all of these to be loose in case of sudden stops where they could become flying projectiles.
Back Seat
Casual Reading: Have a folder of materials handy to grab any time you have unplanned open timestopped traffic or arriving early for an appointment. It will allow you to effectively utilize your time while you wait, and in turn will lower the potential stress caused by the delay.
Map Book: Even if you have a GPS system, it is a good idea to have a backup for emergencies.
Umbrella: Do not leave this in your trunk. It does not cover you when there is a sudden downpour while you are heading into a meeting.
Trunk
Forms and Brochures: Use a small travel box or crate that holds hanging file folders. That way you can keep a supply in the car without having to guess what you may need every time you head out.
Product Samples: Get plastic bins that can contain your products. When you have them organized in containers, it leaves more room in your trunk.
Grippers: These pieces cling to your trunk carpeting and keep things from sliding around. Place them strategically at the corners of your containers.
If you use something up while you are out, make a note on an index card so you will remember to replenish that item when you get back.
Returning to your office, be sure to take out all of the new materials-order forms, business cards, conference bags, ToDo index cards-and bring them in right away. Replenish anything that you have used up. This will ensure that you always have what you need at hand, and your car does not become a clutter trap.
Your car is a reflection of you and your methods. If you find yourself embarrassed or apologizing when someone unexpectedly has to ride with you, make changes today.
The preparation will add to your confidence as you head out to your next meeting knowing that you have what you need. You are in control and you look the part.
2006, Key Organization Systems, Inc., All Rights Reserved
Through Key Organization Systems, Denise Landers provides time management, organization, and productivity training to companies, governments, and small business owners. Start working smarter now at http://www.keyorganization.com/blog
Article Source: http://www.earticlesonline.com/Article/The-Traveling-Office--Organizing-Your-Car/86256
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 12 x 12 Scrapbooking Paper Folders Scrapbook Hanging File Storage 30 Folders $59.99 Time Remaining: 21h 1m |
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SentrySafe 1170 1/2 Hour Fireproof Security File, .61 Cubic Feet, Dove Gray
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DescriptionSentry 1170 Fireproof Security File Case |
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SentrySafe 1170 Black 1/2 Hour FIRE-SAFE File, 0.61 Cubic Feet, Black
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DescriptionThe SentrySafe FIRE-SAFE file is a great item to secure your documents in your house or office. The 1170 model is UL classified with 1/2-hour proven fire protection and ETL verified 1/2 hour fire protection for CD's, DVD's, USB drives and memory... |
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Esselte Pendaflex 18559 18" Pendaflex Hanging Folder Frame Kit
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DescriptionEsselte Pendaflex 18559 18" Pendaflex Hanging Folder Frame KitEsselte Pendaflex 18559 18" Pendaflex Hanging Folder Frame Kit Features:; Hanging folder frame kit comes complete with color Pendaflex hanging folders, tabs and inserts; Superior durability poly-laminated; InfoPocket file lets you safely store small items within folder such as CD's, business cards, or photos; Frame adjusts in seconds to fit most drawers; Lifetime guarantee; 18" frame kit adjusts to minimum 14" size; Includes 12 hanging folders in assorted colors; 9-3/8" x 11-3/4" |
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Rolodex 22191 - Letter Size Mesh File Frame Holder, Wire, 12 3/8 x 11 3/8 x 9 5/8, Black-ROL22191
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DescriptionKeep your desk clean and clutter-free. Holds letter size hanging file folders (sold separately). Contemporary mesh design adds style, efficiency and productivity to your desktop. Hanging File Folder Rack Type: Wire Mesh; For File Size: Letter; Capacity (text): 8 11/16 in; Depth: 11 3/8 in. |
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X-Rack File for 25 Letter/Legal Hanging Folders
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DescriptionUniquely designed X-Rack flips over to accommodate 25 letter- or 25 legal-size hanging file folders (sold separately). Cushioned pads protect desktop surface. Durable plastic. Hanging File Folder Rack Type: Plastic; For File Size: Letter or Legal; Capacity (text): 11 1/2 in; Depth: 12 in. |
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Brother 26.2-Foot Black on White 1/2-Inch Labeling Tape (TZ231)
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DescriptionLaminated TZ Tape features standard adhesive designed for flat surfaces like office paper, file folders and binders. Tape resists water, grease and grime. Can also be used in hot and cold environments as well as outdoors (water-resistant)... |
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Brother PC-Connectable Label Maker (PT-1230PC)
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DescriptionThe Brother P-Touch PT-1230PC PC-Connectable Label Printer features a simple plug-in design to make it easier than ever to print labels without the need to download any software. This compact, PC-compatible label printer has all of the required software built right in, which makes it a breeze to print labels from any PC quickly and easily... |
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Advantus 09691 Wood Wall File Pocket, Letter/Legal Size, 12w x5D x8h, Oak Finish
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DescriptionRich wood wall file holds both letter and legal size folders. Mounts on wall individually or in multiples (concealed hardware included). 12w x 5d x 8h.Advantus 09691. |
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AutoExec RoadMaster TRUCK Version
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Description26" FROM BACK OF DESK TO THE FRONT (TOWARD THE DASH) DESKTOP IS 25? FROM SIDE OF DESK TO THE EDGE CLOSEST TO THE DRIVER. THE LAPTOP PLATE EXTENDS THE LAPTOP AN ADDITIONAL 3.5? OFF THE EDGE. THE LAPTOP PLATE ITSELF MEASURES 10? WIDE BY 6... |
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Merax Mesh File Rack with Wheels, For Legal Size Hanging Folders, (Black)
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DescriptionOrganize your home or office with the contemporary kind of sturdy mesh accessories. Everyone hope to enjoy working at a clean and organized desk! Unfortunately most of us are not that lucky, that is until now... |
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Ampad Combo Hanging File Folders, 1/3 Tab, Letter, Assorted Colors, 12 Sets/Box. Box of 24 $17.94 Manufacturer: Ampad. Box of 24. Convenient all-in-one kit with 12, 1/5 cut hanging file folders and 12, 1/3 cut interior top tab file folders. 3/4" expansion. 11 pt. stock. Includes tabs and inserts. Customers also search for: AMPAD; Assorted Colors; Comb |
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Smead Monthly Hanging File Tabs, White. Pack of 12 Inserts $5.1 Manufacturer: Smead. Pack of 12 Inserts. Monthly (Jan. - Dec.) Inserts for Hanging File Folder Tabs Reuse hanging file folders by replacing old tab inserts. Perforated and scored sheets tear and fold into inserts for use with vinyl tabs. 1/5 Cut Tabs 2-3/ |
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Functional File Folders Flower $14.57 Functional File Folders Flower Power These file folders are great for student portfolios portable word walls homework assignments file folder games and more. Get organized at school home office or church with these unique file folders. Standard in size 12 folders per pack. |
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Functional File Folders Stripes $14.91 Functional File Folders, Stripes These file folders are great for student portfolios, portable word walls, homework assignments, file folder games and more. Get organized at school, home, office or church with these unique file folders. Standard in size, 12 folders per pack. |
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Esselte Pendaflex DecoFlex® Letter Size Hanging Folder File, 12 1/4w x 6d x 9 1/2h, Blue. 1 $17.34 Manufacturer: Esselte Pendaflex Corporation. 1. DecoFlex Hanging Folder File Holds letter size files up to 6" capacity. Hand holes for carrying. Includes five Pendaflex hanging folders, tabs and inserts. Durable plastic construction. 12-1/4w x 6d x 9-1/2h |
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Esselte Pendaflex DecoFlex® Letter Size Hanging Folder File, 12 1/4w x 6d x 9 1/2h, Black. 1 $17.34 Manufacturer: Esselte Pendaflex Corporation. 1. DecoFlex Hanging Folder File Holds letter size files up to 6" capacity. Hand holes for carrying. Includes five Pendaflex hanging folders, tabs and inserts. Durable plastic construction. 12-1/4w x 6d x 9-1/2h |
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Esselte Pendaflex DecoFlex® Letter Size Hanging Folder File, 12 1/4w x 6d x 9 1/2h, Granite. 1 $20.44 Manufacturer: Esselte Pendaflex Corporation. 1. DecoFlex Hanging Folder File Holds letter size files up to 6" capacity. Hand holes for carrying. Includes five Pendaflex hanging folders, tabs and inserts. Durable plastic construction. 12-1/4w x 6d x 9-1/2h |
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Read 12/Pk File Folders From Susan $13.84 Organize your paper work at school or home with these beautifully illustrated file folders. Dimensions: 11-3/4" x 9-1/2". 12 per pack. |
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Cardinal Hanging Accordion Folders, Letter Size, Red, 2 Sets of 10 Each Per Box. Box of 12 $14.23 Manufacturer: Cardinal Brands. Box of 12. Attached folders have no gaps between them, so papers can\`t be accidentally lost. Unique design uses 40% less drawer space than standard folders. Two sets of 10 attached folders per carton. Hanging File Folder Ty |
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Lotta Jansdotter File Folders $17.99 This complete filing system brightens even the dullest paper trail. A very stylish and sturdy silkscreened storage case contains 9 file folders, 3 hanging file folders, cardstock tabs, and a sheet of labels, all printed with Lotta's vibrant patterns.Features: • Silkscreened plastic case • 9 File folders (3 designs) • 3 Hanging file folders with metal hangers • Card stock tabs • Label sheetFile Folders: 11 3/4" wide x 9 1/2" long |
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Oxford 23011 DecoFlex Letter Size Desktop Hanging File- Plastic- 12 1/4 x 6 x 9 1/2- Blue $30.24 Fits on desktop or in file drawer. Holds letter size files up to 6" capacity. Portable file has hand holes for carrying. Includes five color Pendaflex® hanging folders, tabs and blank inserts. Durable plastic construction. Hanging File Folder Rack Type: Plastic; For File Size: Letter; Capacity (text): 6 in; Depth: 6 in. |
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Documented Die-Cuts: File Folders $2.74 Part of the Documented Collection. Use these fabulous products with your Scor-It (sold separately). Each package contains (3) 12" x 12" sheets containing 3 file folders in 3 sizes (5-3/8" x 6-1/2", 3-1/2" x 4, and 2-1/2" x 3"). Available in a variety of color schemes and designs, each sold separately. Made in USA. |
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Functional File Folders Bandana $14.68 Functional and fun-These file folders are great for student portfolios, portable word walls, homework assignments, file folder games and more. Get organized at school, home, office or church with these unique file folders. Standard in size, 12 folders per pack. Confetti |
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Functional File Folders Tie-Dye $14.91 Functional File Folders, Tie-DyeThese file folders are great for student portfolios, portable word walls, homework assignments, file folder games and more. Get organized at school, home, office or church with these unique file folders. Standard in size, 12 folders per pack. |
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Functional File Folders Peace $14.94 You'll find dozens of uses for our decorative file folders! Fully reversible, these letter-sized folders are 1/3 cut and come 12 per package. Use them to organize important papers, make file folder games, send important notes and work home with students, present handouts and reports at meetings...and more! |
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Functional File Folders Italy $14.94 You'll find dozens of uses for our decorative file folders! Fully reversible, these letter-sized folders are 1/3 cut and come 12 per package. Use them to organize important papers, make file folder games, send important notes and work home with students, present handouts and reports at meetings...and more! |
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Elvis Presley 12 Piece File Folder Set $12.99 File folder set includes 3 designs with 4 folders in each style. Dimensions: 11.5" x 0.25" x 9.50" |
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